Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully attributable to poorly named or outdated library names? Look no additional! Enhancing doc library names is an important facet of knowledge administration, serving to you preserve group and improve consumer expertise. Whether or not you should appropriate a typo, align with evolving enterprise wants, or just enhance readability, understanding how you can edit doc library names is important for any SharePoint administrator or consumer.

This text will information you thru the step-by-step means of modifying doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl every little thing from figuring out the suitable permissions to understanding the potential affect of title adjustments on current hyperlinks and permissions. By the top of this text, you’ll possess the data and confidence to switch doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint atmosphere.

Moreover, we are going to delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align along with your group’s taxonomy and data structure. By following these tips, you possibly can set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Enhancing

Earlier than embarking on the method of modifying a doc library title, it’s important to contemplate the next essential points.

1. Affect on Present Hyperlinks and References

Altering the title of a doc library can have an effect on current hyperlinks and references to that library. These might embrace hyperlinks, embedded content material, and every other references that explicitly level to the unique library title. It’s essential to evaluate the potential affect on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker instrument to establish and replace all affected hyperlinks.
Notify customers and stakeholders of the library title change to make sure they’ll regulate their references.
Think about using a redirect service to mechanically ahead customers to the brand new library location.

2. Affect on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Enhancing the library title might have an effect on these permissions, probably denying entry to approved customers. It’s important to evaluate the permission settings and be sure that the meant entry rights are maintained after the title change.

Mitigation Methods:

Examine the permission settings of the library to establish any affected customers or teams.
Replace the permission settings to mirror the brand new library title.
Notify affected customers and teams in regards to the adjustments to make sure they’ll proceed accessing the library as meant.

3. Affect on Search and Metadata

Doc library names are used for indexing and search functions. Altering the title might affect the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, corresponding to tags or content material varieties, might must be up to date to mirror the brand new title.

Mitigation Methods:

Assess the affect on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential affect on search and metadata.

Utilizing Significant and Concise Names

When modifying a doc library title, selecting a significant and concise title is essential. An efficient title ought to precisely mirror the library’s content material and its objective throughout the group. This enables customers to simply establish and navigate the library, selling effectivity and decreasing confusion.

Listed here are some ideas for creating significant and concise doc library names:

Use key phrases: Embody related key phrases that describe the library’s material. This enables customers to shortly perceive the library’s objective and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As a substitute, present particular particulars in regards to the library’s content material, such because the mission or division it pertains to.
Hold it concise: Goal for a reputation that’s between 3-7 phrases in size. A concise title improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be aware of particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Think about the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Further Concerns

Along with the ideas above, take into account the next finest practices for modifying doc library names:

Use capitalization persistently: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the title.
Keep away from particular characters: Particular characters, corresponding to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Persist with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Evaluate and replace frequently: Because the library’s content material and objective evolve, evaluate and replace its title accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Dangerous
Venture Plan Paperwork	Docs
Advertising Collateral	Advertising Information
Buyer Service Information	Buyer Stuff

Avoiding Areas and Particular Characters

When modifying a doc library title, it is vital to keep away from utilizing areas and particular characters. Areas might be interpreted as a separator, which may result in confusion when accessing the library. Particular characters, corresponding to commas, semicolons, and colons, may trigger issues, as they can be utilized for different functions inside SharePoint. As a substitute, use underscores or hyphens to separate phrases within the library title.

Listed here are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library title. Use underscores or hyphens as a substitute.
Commas: Do not use commas within the doc library title. Commas are used to separate record gadgets, and may trigger confusion in the event that they’re used within the library title.
Semicolons: Do not use semicolons within the doc library title. Semicolons are used to separate statements, and may trigger confusion in the event that they’re used within the library title.
Colons: Do not use colons within the doc library title. Colons are used to introduce a listing or definition, and may trigger confusion in the event that they’re used within the library title.
Different particular characters: Keep away from utilizing different particular characters, corresponding to exclamation factors, query marks, and ampersands, within the doc library title. These characters may cause issues when the library is accessed or used.

By following these tips, you possibly can assist be sure that your doc library title is evident, simple to grasp, and accessible to all customers.

Listed here are some extra ideas for selecting a doc library title:

Use a reputation that’s descriptive of the library’s contents.
Hold the title brief and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Ensure the title is exclusive throughout the website.

By following the following tips, you possibly can select a doc library title that’s each efficient and straightforward to make use of.

Desk of Characters to Keep away from

Character	Purpose
House	May be interpreted as a separator
Comma	Used to separate record gadgets
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	May be complicated when utilized in a library title
Query mark	May be complicated when utilized in a library title
Ampersand	May cause issues when the library is accessed or used

Enhancing the Doc Library Identify in SharePoint On-line

Step 11: Enhancing the Doc Library Identify through PowerShell

PowerShell is a strong instrument that can be utilized to handle SharePoint websites and libraries. You should utilize PowerShell to edit the title of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Connect with the SharePoint On-line website that comprises the doc library.
Run the next command to get the present title of the doc library:

Get-PnPListItem -Listing DocumentLibraryName

Run the next command to replace the title of the doc library:

Set-PnPListItem -Listing DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the title of the doc library has been up to date.

Further Data

Listed here are some extra issues to bear in mind when modifying the title of a doc library:

The title of a doc library should be distinctive throughout the website.
The title of a doc library might be as much as 255 characters lengthy.
The title of a doc library can’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |
In the event you change the title of a doc library, any hyperlinks to that library will must be up to date.

Instance

The next instance exhibits how you can use PowerShell to edit the title of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Listing Paperwork
Set-PnPListItem -Listing Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

In the event you encounter any issues when modifying the title of a doc library, you possibly can strive the next:

Just remember to have the required permissions to edit the doc library.
Make it possible for the title of the doc library is exclusive throughout the website.
Make it possible for the title of the doc library doesn’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |

In the event you nonetheless have issues, you possibly can contact Microsoft assist for help.

Enhancing the Doc Library Identify in SharePoint On-Premises

16. Enhancing the Doc Library Identify in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Heart: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Connect with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Identify

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Identify

$libraryName = "New Library Identify"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Various PowerShell Technique:

Set-PnPList -Id "<document-library-url>" -Title "New Library Identify"

Notice:

Substitute <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint website and doc library URLs respectively.
Guarantee that you’ve got the required permissions to switch the doc library title.

Library Identify Already Exists Errors

1. Error Dealing with

When creating or modifying a doc library, you could encounter an error if the library title already exists. To deal with this, it is vital to grasp the error dealing with mechanisms in place.

2. Present Library with the Similar Identify

In the event you try and create a library with a reputation that matches an current library, you’ll obtain an error message. This error prevents duplicate libraries with the identical title, which might result in confusion and knowledge administration points.

3. Library Identify Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Which means a library named “Paperwork” is totally different from a library named “paperwork.” Trying to create a brand new library with the identical title however totally different casing will lead to an error.

4. Errors in Completely different Contexts

The error habits might range relying on the context and motion you might be performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical title already exists.
Enhancing an Present Library: In the event you try and edit an current library’s title to match an current title, additionally, you will obtain an error.
Shifting or Copying a Library: When transferring or copying a library, the vacation spot website should not have already got a library with the identical title. In any other case, an error will happen.

5. Error Message Variation

The particular error message you obtain might range relying on the SharePoint model and settings. Frequent error messages embrace:

“A library with this title already exists.”
“The required library title already exists.”
“The library title is already in use.”

6. Tips on how to Deal with Errors

To resolve library title already exists errors, observe these steps:

Confirm the Library Identify: Be certain that the library title you might be utilizing is totally different from any current library names on the positioning.
Examine Case Sensitivity: Affirm that the case of the library title matches the prevailing library title if you’re modifying it.
Select a New Identify: If needed, choose a distinct title for the library that doesn’t battle with current library names on the positioning.

7. Finest Practices for Library Naming

To keep away from library title conflicts and enhance knowledge administration, take into account the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to establish.
Quick and Concise: Hold library names transient and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with totally different browsers and techniques.
Think about Synonymity: If potential, keep away from creating libraries with comparable names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Further Concerns

Along with the steps outlined above, maintain these issues in thoughts:

Web site Assortment Recycle Bin: In the event you delete a library by mistake, you possibly can restore it from the positioning assortment recycle bin inside a particular timeframe.
SharePoint Administrator: If you’re unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Social gathering Instruments: There are third-party instruments accessible that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display screen. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure numerous settings on your new column:

Identify: Present a descriptive title on your column that precisely displays its objective.
Kind: Choose the info kind of your column, corresponding to textual content, quantity, date, selection, and so on.
Description: Enter a short description to assist customers perceive the aim and context of the column.
Required: Examine this field if you need the column to be obligatory for every doc within the library.
Permit a number of values: Allow this selection to permit customers to enter a number of values in a single column for every doc.
Hidden: Examine this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and type templates however are usually not seen in the usual library view.

As soon as you have configured the column settings, click on on the “OK” button to create the brand new column.

Enhancing a Column’s Properties

To edit the properties of an current column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the proper of the column title. Click on on the arrow icon and choose “Edit” from the drop-down menu.

It will open the “Edit column” dialogue field, the place you possibly can modify the next properties:

Identify: Change the title of the column.
Kind: Change the info kind of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Permit a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your adjustments, click on on the “OK” button to avoid wasting the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the proper of the column title. Click on on the arrow icon and choose “Delete” from the drop-down menu.

It will immediate you with a affirmation dialogue field. Click on on the “OK” button to verify the deletion.

Column Sorts

SharePoint affords all kinds of column varieties to fulfill totally different wants. Listed here are among the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Alternative	Permits customers to pick out a worth from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Particular person or Group	Shops the names of customers or teams.

How To Edit A Doc Library Identify

Libraries might be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation would possibly rename Advertising Collateral Library to Collateral Library and transfer it beneath a brand new Paperwork library.

From the positioning actions menu , choose Web site contents.
Choose Paperwork(or the title of the library that comprises the library that you simply need to rename).
Hover over the title of the library that you simply need to rename and choose the ellipsis (…) on the proper.
Choose Edit.
Underneath Identify, edit the library title.
Underneath Description (optionally available), edit the library description.
Choose Save.

Individuals additionally ask about 115 How To Edit A Doc Library Identify

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint website that comprises the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Identify" area, enter the brand new title for the library.

Click on on the "Save" button.

How can I modify the title of a SharePoint doc library?

To alter the title of a SharePoint doc library, observe these steps:

Open the SharePoint website that comprises the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Identify" area, enter the brand new title for the library.

Click on on the "Save" button.